[Image by Alexandra Koch of Pixabay]

One of the most popular ways to communicate in business today is via Zoom.  You, your employee, or a member of your team most likely participates in online meetings or presentations via this platform. Of course, there are a plethora of benefits however it’s quite common to have what is referred to as “Zoom fatigue.”  So, what do you do if that’s the case or applies to you?

According to an April 2020 article written by Liz Fosslien and Mollie West Duffy, published in the Harvard Business Review, four tips are suggested to combat this concern.  They include:

  1. Avoid multitasking–Did you know that switching between tasks can cost you as much as 40% of your productive time?  So, the next time you’re on a video conference call, turn off your phone as well as any open tabs, programs, or applications, which may potentially distract you.  Focus on being fully present.
  2. Take periodic breaks–Try minimizing your window or moving it behind other applications.  The goal is to give your eyes a rest.  Additionally, when possible, schedule shorter calls.  If for example, you have a 30-minute call, strive for 25 minutes or if you have a 1-hour call, make it 50 minutes.  By having shorter duration calls, you give yourself time to get up, stretch, and have a change of scenery.  We all value that and find it a welcome relief.
  3. Reduce on-screen stimuli–You can hide your view of yourself, which may help you.  The more people on the call the more likely you will be drawn into their “space” so one option is to ask those not speaking to turn off their video or encourage them to have a plain or very simple background.  This will reduce the number of visual stimuli you’ll encounter such as books, paintings, or sculptures.
  4. Switch to phone calls or email–We all need to recharge, periodically.  Therefore, feel free to suggest an alternative to a video call such as a phone call or possibly email.  For some, video conferencing has become the default, but it doesn’t need to be that way.  Other folks may truly appreciate your idea of changing up the communication style and may even find it refreshing.

See if you can implement some of the tips provided here by Liz and Mollie.  Hopefully they work well for you and reduce the fatigue you or your staff are experiencing.

If you would like to discuss your particular business communication circumstances, please contact me at dale@profitablespeech.com or 518-664-6004.